Distribution calculations, multi-entity structures, cross-border distributions, and capital account management — automated end-to-end with an immutable audit trail. Your LPs can verify every number independently.
Fund administration sits at the intersection of everything that matters — investor capital, regulatory compliance, tax obligations, and the performance numbers your LPs use to make re-commitment decisions. Yet for most fund managers, it remains the least automated, most error-prone function in their operation.
The typical fund administration workflow relies on spreadsheets that grow more fragile with every new investor, every new fund, and every new distribution period. Distribution calculations are built in Excel by one person and understood by one person. NAV computations depend on manual data entry from multiple sources. Tax reporting requires re-keying the same data into different formats for different jurisdictions. And when an LP asks a question about their capital account, your team spends hours tracing numbers back through nested formulas.
This is not a technology problem — it is a risk management problem. A single error in a distribution calculation can damage LP relationships and create regulatory exposure. A missed tax deadline generates penalties. An inconsistent NAV report undermines the credibility your firm depends on for future fundraising. Automation eliminates these risks not by replacing your team's judgment, but by ensuring the math is always correct and always auditable.
Every function below runs from the same source of truth, with every calculation traceable back to the underlying transaction.
Real fund structures are not flat. A single fund manager may operate a master fund with multiple feeder vehicles, side-car SPVs for co-investment deals, and trust structures required by specific jurisdictions. Each entity has its own regulatory requirements, tax treatment, and reporting obligations — but they all share the same underlying portfolio.
PoliBit models your structure as it actually exists. LP commitments flow through the entity hierarchy, NAV is tracked for each entity, and distributions are routed according to each entity's governing documents.
See where automated, purpose-built fund administration outperforms the alternatives managers typically rely on.
Automated fund administration eliminates manual errors, accelerates investor reporting, and delivers up to 23% lower operating costs. Learn how PE and real estate managers automate waterfall calculations, tax reporting, and fund distribution workflows.
NAV calculation errors create audit issues, LP disputes, and compliance risks. Learn how automation eliminates the 40% error rate in manual quarterly valuations.
Two-thirds of finance professionals expect full accounts payable automation by 2025, with the AP automation market expanding at 12.8% CAGR through 2030. Manual invoice entry has dropped from 85% to 60% as fund accountants reclaim days from quarter-end close cycles.
Migrating fund operations off Excel is one of the highest-leverage operational projects an emerging or mid-market manager can run. This playbook walks through the six-phase migration plan, the data hygiene work that has to happen before any vendor selection, and realistic timelines by fund size.
See how fund managers can reach up to 23% lower operating costs with PoliBit's automated operations (Calastone and ValueExchange, 2025).
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